Facility Assistant

Within the framework of Law 21.015, which encourages the hiring of people with disabilities, We are currently seeking a proactive individual for the role of Facility Assistant to join our team. If you require any reasonable accommodation to participate in this selection process, please inform us to facilitate your participation in equal opportunities (Law 20.422):

- Location: Providencia, Región Metropolitana, Chile.
- Work schedule: Monday to Friday, 8:00 am to 5:00 pm.
- Work model: On site.
- Contract Type: Indefinite-term.

Responsibilities:

- Serve as the primary point of contact for internal customers regarding facilities-related inquiries and issues.
- Manage and resolve facilities-related queries and requests from employees in a timely and professional manner.
- Assist the Facility Manager in overseeing daily operations of the facility, ensuring all systems and services are functioning properly.
- Conduct regular site inspections to identify and report any maintenance issues, safety hazards, or areas needing improvement.
- Coordinate and oversee routine maintenance tasks, including scheduling repairs and preventive maintenance activities.
- Act as the first point of contact for facility-related issues reported by staff, addressing concerns promptly or escalating to the Facility Manager as needed.
- Monitor inventory of facility supplies and equipment, placing orders when necessary and managing stock levels.
- Assist in coordinating with external vendors and service providers, ensuring timely completion of contracted services.
- Support the implementation of health and safety protocols, ensuring compliance with regulations and company policies.
- Assist in emergency preparedness and response efforts, including participating in drills and
- Provide administrative support to the Facility Manager as needed, including scheduling, document preparation, and data entry.

Requirements:

- Associate's degree in Business Administration, or related field; Bachelor's degree preferred.
1-3 years of experience in facilities management or a related role.
- Strong understanding of building systems and facility operations.
- Excellent organizational and time management skills.
- Strong communication skills, both verbal and written.
- Proficiency in Microsoft Office Suite and familiarity with facility management software.
- Ability to prioritize tasks and work independently under general supervision.
- Problem-solving skills with a proactive approach to identifying and addressing issues.
- Flexibility to occasionally work outside normal business hours for urgent matters or special projects.